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VEHICLE
& DRIVING POLICY
M.A.Agencies
being in the transportation business since
last twenty years is well aware of the international
Vehicle and Driving Safety Standard and
recognizes that driving is both necessary
for business and also represent a hazardous
activity and accordingly M.A.Agencies take
the appropriate measures to eliminate /
or at least reduce the identifiable risks
as far as reasonably practicable & humanly
possible.
Manager
when performing risk assessment on the activities
of their department will pay special attention
to potential risks from driving and will seek
to minimize to time spent driving and also
to minimize the risks by implementing guidelines
of the company`s policies.
Employees are reminded that driving on the
roads is a hazardous activity the following
precautions shall be taken to minimize the
risks involved.
- Company vehicles are
to be driven only by the employee to whom
the vehicle has been assigned or an employee
who has been authorized to operate a particular
company vehicle.
- Plan to work minimize
driving requirements.
- Ensure that the vehicle
is maintained in accordance with manufacturer`s
instructions, including climatic or seasonal
precautions.
- Take sensible breaks
and seek to avoid tiredness when driving.
- Use all available safety
equipment, wear seat belts, whenever these
are fitted.
- All road accidents and
near misses will be reported and investigated
all corrective actions will be widely
communicated.
- Personnel will be suitably
trained in the operation of the vehicle
they will drive.
- Follow the safety precautions
outlined in the lone worker arrangements.
- Report the development
of any health problem, which may limit
or prevent driving.
- Prior to start of any
journey all drivers & supervisors
will be briefed about the road & environment
conditions as well as any specific guidelines
of the particular location.
If
the management or the drivers foresee any
significant problems in driving further efforts
shall be made to reduce risks starting with
a process of reassessment by the management.
- Before
loading, check the vehicle is safe to
load.
- Evenly
distribute the load, securing it 1 place.
- Keep
the load within the vehicle`s capacity.
- Avoid
overhang of the load.
- Avoid
loading and unloading on slopes or never
overhead cables.
- Ensure
stability of load before removing securing
devices, such as ropes, straps or chains
etc, and unloading in such a way that
the load remaining on the vehicle is not
unbalanced.
- Providing
a safe mean of access to the vehicle and
load ( which may be at height ) and mechanical
handling equipment if necessary.
- Drivers
of loaded vehicle must stop and check
the load at regular intervals.
- Vehicles
carrying waste material must be netted
if there is a risk of materials blowing
off the vehicle.
- The
planning of operation to ensure that all
statutory requirements or the legal use
of vehicles on public highways are implemented
and complied with, when crossing international
borders, the statutory regulations of
all countries involved must be complied
with.
- The
communication of written procedures to
user of vehicles concerning the disciplinary
action, which will be taken for failure
to comply with company`s procedures. Written
notification is required of any deficiencies
or defects relating to the vehicle, which
may impair the safe use of the vehicle.
- The
communication of written procedures to
drivers concerning the action to be taken
in the event of a breakdown or accident.
- Provision
of a mean of a communication, such as
radios or mobile phone to keep in the
contact with drivers while they are on
the road whenever possible.
- The
communication of written procedures concerning
the use of communication devices, such
as mobile phones, while in motion.
- Creating
and adhering to servicing and maintenance
system, with sufficient resources to enable
the safe and efficient repair and servicing
of vehicles.
- Identify
danger areas by the use of signs and markings
and ensuring there is sufficient lighting.
Training:
- All
persons required to drive vehicle on the
public highway must hold a current driving
license for the particular class of vehicle
that they are driving, ensure the license
is valid in the country of operation.
- Drivers
should be train in the maintenance inspection
required, documentation associated with
driving duties, accident, incident and
near miss reporting and action to be taken
in the event of an accident.
- Personnel
undertaking driving duties in unfamiliar
area or country must ensure that they
are fully aware of all local road traffic
rules and regulations and the meaning
of using traffic signs use.
- Additional
training may be required for personnel
expected to drive in difficult conditions
e.g. desert driving or driving in slope
or icy conditions.
- Where loading vehicle
is a requirement, then training will be
provided in the method of time down equipment
and materials load distributions and effective
placement of various types of load for
particular type of trailer plate foams
and number of axles.
Management
Control:
M.A.Agencies has
an alcohol and drug policy which state the
company rules and the action to be taken
in the event of a breach of policy, the
policy is contain in this HSE manual.
Management will assign realistic delivery
targets to drivers taking in accounts the
traffic and road conditions to be expected
on particular routes.
Management will ensure that all drivers
of vehicles of company business are properly
licensed and authorize to drive company
vehicles and will arrange for large goods
vehicles driver over the age of 45 to be
medically examine before renewal of their
license. The driver`s eyesight must meet
a high standard and they must be fit and
free from any condition that may effect
their ability to retain control of a large
vehicle.
All persons involved with repair and maintenance
of vehicles must be competent to undertake.
Their specific task, the replacement parts
or items must be of an acceptable standard
and quality and fit for the purpose they
are intended.
All drivers must take a responsible attitude
towards the care and maintenance of their
vehicles. Their must be a requirement for
drivers to wear personal protective equipment,
depending on the nature of the loads being
transported and / or destination premises
or sites. Management will inform drivers
of their requirement to wear PPE and the
consequences of failing to comply with both
M.A.Agencies policy and those of customers.
Where PPE is a requirement, drivers will
be informed of the system of issue, maintenance,
use, replacement and storage of the PPE.
All drivers are required to report any defects
discovered in their vehicle or in any of
the PPE hey may be required to wear.
Serious Or Imminent Danger:
Drivers must ensure that if any defect,
which could affect the safe operation of
the vehicle, is discovered in their vehicle.
They do not drive it until it has been rectified.
While away from company`s premises, drivers
of vehicle are considered to be lone workers,
unless vehicles are double manned. The use
of radio, mobile phones or land line phones
will be used to maintain contact between
the driver and the office.
Drivers involved in accident on the public
highway , resulting in injuries to another
person ( or animal ) or damage to another
vehicle ( or property ) , must comply with
statutory regulations and company`s policy
and report the incident. Road accident must
also be reported as a requirement of most
insurance policies, if the accident involves
a vehicle transporting hazardous substances,
the authorities and M.A.Agencies must be
notified immediately.
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